Add Data
With Exam Analyser, from Exam Display you can analyse exam results for your candidates in seconds, on result day!
Exam Analyser is completely secure and meets the most stringent data privacy regulations (GDPR, CCPA, HIPAA, etc.). This is because the data never leaves your device. All analysis is done on your device. Exam Display does not see or store any data. You do not need to ask your school sign a Data Processing Agreement (DPA) to use Exam Analyser.
Exam Analyser has been tested with files in English. It does not currently work with files in other languages. Candidates with additional subjects, or on special pilots may cause issues with the system.
Get the correct files
You must have the correct files to generate the results. You can download the files from the IBIS (opens in a new tab) website. You need the summary file and the candidate file, as shown below.
Candidate Summary file
The Candidate Summary file contains the summary of the results for all the candidates in your school. It is a PDF file that you can download from the IBIS website.
The image below shows you how to get the Candidate Summary file.
- Login to IBIS and click on Candidate
- Hover on Candidate Results
- Hover on Candidate Results Reports
- Click on Candidate Results
The image below shows you an example of a Candidate Summary file.
Candidate Detailed file
The Candidate Detailed file contains the detailed results for each candidate in your school. It is a PDF file that you can download from the IBIS website.
The image below shows you how to get the Candidate Detailed file.
- Click on Candidate
- Click on Candidate Results. You do not need items from the sub-menu.
Do not hover on Candidate Results. You must click or double-click.
The image below shows you an example of a Candidate Detailed file.
Component file
The Component file is not available on results day. It is usually available 24 hours after result day.
The component file contains the results for each component, for each candidate in your school. It is an Excel file that you can download from the IBIS website. Below is an example of what the component file should look like.
World data file
The World data file is not available on results day. It is usually available 4 to 6 weeks after result day.
The world data file, also called the Statistical Bulletin, contains the results for all candidates in the world. It is a PDF file that you can download from the IBIS website. Below is an example of what the world data file should look like.
Add files
Once you have the correct files, you can add them to Exam Analyser.
- Click Analyser.
- Click IBDP.
- Click Data.
Current session
- In the 'Current Session' section, click Add two relevant PDF files here, or click on the upload area.
If you are unsure of which files to add, click here
- If you are happy with the files you have added, click Use This Data button to save the data to your device.
- Check that you are happy with the files you have added. If you are, you can move to the next step.
- If you are not, click on the Delete Data button to remove the files.
Component file (optional)
With the new update, you can now analyse component files. Make sure the file you add to the analyser matches the session you are analysing.
- Drag and drop the relevant Excel file into the upload area. Alternatively, you can click on the upload area.
- Click Use This Data button to save the data to your device.
It is likely the system won't be able to match all of the subjects. This is especially true for languages.
- Use the dropdown menus to find the correct matches.
- When you have Save Mappings button to save the data to your device.
- Check that you are happy with the files you have added. If you are, you can move to the next step.
Previous session (optional)
Adding files from a previous session will allow you to compare results from your current session with results from a previous session at your school.
Learn More about comparing results from previous sessions here.
- Drag and drop the relevant PDF files into the upload area. Alternatively, you can click on the upload area.
- Click Use This Data button to save the data to your device.
- Check that you are happy with the files you have added. If you are, you can move to the next step.
World data (optional)
Adding results from the statistical bulletin will allow you to compare results with all other IB schools in the world.
Learn More about comparing results from the statistical bulletin here.
- Drag and drop the relevant PDF file into the upload area. Alternatively, you can click on the upload area.
- Click Use This Data button to save the data to your device.
- Check that you are happy with the files you have added. If you are, you can move to the next step.